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Travel Policy

VFLR TRAVEL PROCEDURES

Travel Policy Q&A

• Registered Guest Implementation (for travel on the employee’s “original” airline)

• Waived Fees for Retirees

• New Boarding priority for Retirees

• New fees for parents

• Waived cabin pet fees

• Waived excess baggage fees

Registered Guest Implementation
All unmarried, active employees as well as those without domestic partners may select a registered guest for pass travel privileges. Registered guests will be eligible for unlimited travel privileges at the same fees as active employees (free), but with an imputed payroll tax to the employee (meaning the employees’ paycheck will reflect the value of the ticket, which will then be taxed).

Initially - effective January 1 - travel will be available on the employee’s original airline only. In a later phase, registered guests will travel “ticketless” on the entire combined route system just like eligible family members on US Airways and US Airways Express flights (both US and HP).

The registered guest option is a first for America West and continues a tradition at US Airways. Now all unmarried, active employees and those without domestic partners will be able to select one registered guest who will travel at the employee’s priority when traveling with the employee and at one level below the employee when traveling alone.

Registering your Registered Guest:
Registration for AWA employees will take place throughout January and US employees will maintain their current registered guest selection through their anniversary date month, i.e., within the calendar month in which their anniversary date falls. Going forward, employees will be able to change their registered guest once a year during their company anniversary month.

A registered guest form is available to print from Compass and theHub, in Outlook under Public Folders and at the Pass Bureau. When submitting the application, please include a magnified copy of your registered guest’s driver’s license or passport page that contains a birth date (we need both picture identification and proof of age). For more information, contact the Pass Bureau at 480-693-8717.

Retirees
Beginning January 1, 2006 all retirees will travel fee waived across the entire route system. Initially, the ID100 paper ticketing process we’re using today will apply to all retirees when traveling on the “other” airline. These paper tickets are available at airport ticket counters or the City Ticket Office in Tempe. In a later phase, retirees will travel ticketless.

Beginning January 1, all retirees (except those with a contractual right to fly at active boarding priority) and accompanying family members will travel one boarding priority below active employees. Right now, that means SA3P for West retirees traveling on HP-operated flights and S4 for East retirees traveling on US-operated flights. Travel on the “other” airline will continue to be S5HP for West employees on East flights and SA3C for East employees on West flights until the merged Employee Travel Application (ETA) is activated in a later phase. Unaccompanied family members will travel at one boarding priority below the retiree’s status.

Parents
Parents of all US Airways employees and retirees will pay for travel effective January 1. This is new for East employees and continues status quo for West employees. The service charge fees are $15 ($40 for Europe and Hawaii) for each separate airline in the itinerary and based upon per direction per person fees (plus segment and security fees and international taxes, where applicable). When the new travel system is in place, this separate airline service fee charging will go away and one service charge per person will apply from origin to destination.

Waived Fees
Employees and eligible family members will enjoy waived fees starting January 1 on such items as excess/oversize baggage and cabin pets.

This baggage policy is not meant to circumvent cargo shipments and airports will determine reasonable usage. Bags are still limited to 100 pounds per piece. There will be no compensation for lost or damaged bags for space available travelers.
In addition, cabin pet fees will be waived across the system for employees and their eligible travelers (meaning the employee doesn’t have to be traveling with the pet, but a registered guest, dependent, etc. will enjoy waived fees as well). All restrictions and rules of carriage apply.

Still to Come…
January 1 marks an interim phase of the final pass policy. There's more to come in later phases, the first of which will take effect later in the quarter. Employees can look forward to:

• A web-based travel program. All employees and eligible family members (and retirees) who travel free of charge will be able to list, e-ticket and check-in online. Until we are operating under one reservation system, connectivity will not allow itineraries that include both HP and US flights, so employees will manage these itineraries separately in the travel system.

• New guest pass pricing system-wide based on mileage zones.

• Guest Pass travelers and family members who pay a fee for travel (parents, etc.) will be able to list on-line but will need to obtain a paper ticket at the airports or Tempe City Ticket Office and check-in at a kiosk or with an agent.

• Guest passes will be delivered electronically and will be effective across the entire system. East employees will have already had their 2006 guest passes delivered on January 1, although they are only able to use them for US flights until late in the first quarter. West employees will see their 2006 guest passes when the new electronic system is activated. West employees will also receive their fourth quarter flexi passes in February 2006. Itineraries involving both US and HP operated flights will be priced separately by airline. All listings and changes will be made via the employee website.

• HP employees will be able to trade in un-expired flexi passes by bringing or sending flexi-passes to the Employee Travel Services office in Tempe to receive additional electronic guest passes at a rate of three paper to one electronic - look for an announcement as to when this trade-in process will begin. If not traded in, these existing flexi pass coupons will remain valid for other options listed on the pass on HP-operated flights only, through the expiration date on the coupons. Additionally, even if you don’t trade them in, unexpired flexi passes may be used for guest pass ticketing on HP-operated flights only, except that they will still be at a rate of three coupons for one round trip ticket once the mileage-based guest pass pricing is activated.

• All employees will receive two vacation passes electronically (retirees will receive one), each pass awards the employee and their accompanying family members SA1P priority for one round-trip across the entire route system.

• All employees will follow new boarding priorities and method of boarding will be seniority on US-operated flights and first-come, first-served on HP-operated flights.

• First Class upgrades can be purchased for use when traveling on the “other” airline. Details on “how” will be forthcoming.

• Employees with at least 12 months service will qualify for discounted personal cargo shipments system wide.

And coming even later (in the 2007 timeframe)…

• The two reservations systems are migrated and SHARES becomes US Airways’ reservations system across the company.

• The combined reservations system brings with it system-wide non-rev connectivity and guest passes will no longer be fared separately - one itinerary equals one price.

• Following everyone’s opportunity to try out both boarding priority processes, US Airways will make a decision about how boarding priority will work.

Questions regarding the new policy should be directed to pass.bureau@usairways.com and comments on first-come/first-serve vs. seniority boarding can be sent to Row23Middle@usairways.com.

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USAirways
Corporate Communications/Row23Middle
111 W. Rio Salado Parkway
Tempe, Arizona 85281