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Travel
Program Eligibility
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- Employee,
spouse, domestic partner, dep. children to
age 19 unless full-time student to age 25,
parents, parents-in-law if parents
deceased , Registered Guest for single
employees.
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Travel
Program
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Free travel
for employees, spouse and dependent
children.
-
Parents $15
per direction plus segment/security fees
and international taxes if applicable,
system wide excluding Europe and Hawaii;
$40 per direction plus segment/security
fees and international taxes for Europe
and Hawaii.
-
Non-dependent
children to age 35 and eligible
parents-in-law pay guest pass rate under
new mileage-based system described in
Guest Pass program section.
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Domestic
partners and Registered Guests travel free
but have imputed income payroll tax impact
to the employee.
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Procedures
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- List and
check-in on-line and list via automated
phone system.
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Boarding
Priorities
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- SA1–
Vacation pass electronically credited in
travel profile. Allows employee and all
accompanying family members one round trip
per pass. 2 per year per active employee
and 1 per year per retired employee.
- SA2
– Applicant,
Emergency/Bereavement Travel for active
and retired employees.
-
SA3
– Personal/Vacation – active employees
and their accompanying family
members and/or guests.
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SA4
–
Personal/Vacation
Employees on leave and retirees.
Unaccompanied family members of employees.
- SA5
– US Express
non-wholly owned active employees, retired
employees and employees on leave.
Unaccompanied family members of retired
employees with less than 20 years of
service.
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SA6
– Company Business Other Airline.
-
SA7
– Personal/Vacation Other Airline.
Unaccompanied guest pass travelers.
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SA8
- Applicant – US Express Non-Wholly
Owned.
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Method
of Boarding
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- Status quo
for each company based on aircraft flown.
- In
2005/2006 US aircraft and system will
maintain seniority boarding for both US
and HP employees and eligible family.
- HP
aircraft and system will maintain check-in
time for both US and HP employees and
eligible family.
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Company
Business Travel
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- Space
positive company business travel will be
provided to employees who have a need to
travel on official US Airways company
business.
- Boarding
Priority:
- SP0
– US and US Express
wholly-owned subsidiaries.
- SP1
– US Express
Regional carrier employees.
- MR
– Must ride
deadheading personnel.
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ID20
Program (HP) / ED20 Program (US)
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- Name
change to ED 20 program.
Employees and eligible family members are
eligible to purchase revenue confirmed
tickets at 20% discount on Mainline and
Express flights. Also available on
land packages offered through Vacations.
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Flexi
Pass Program (HP) / Companion Pass Program
(US)
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- Name
change to Guest Pass Program. 8 RT
Guest passes per year distributed
electronically.
- Mileage
fares –
- $25
o/w 0-500 miles
- $30
o/w 501-1000 miles
- $40
o/w 1001+ miles
- $100
o/w Europe and Hawaii
- Segment
and security fees and international taxes
will be charged in addition to the above
fares.
- HP
unexpired paper flexi pass coupons will be
“traded-in” at a formula of 5 to 1 for
an electronic guest pass at new
fares. Paper passes will be invalid
except for the trade-in process as soon as
the new guest pass program is
activated. 4th Quarter
2005 Flexi passes will be credited at an
amount of 2 electronic passes for HP
employees as a one-time transition into
the new Guest Pass program.
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Registered
Guest Policy
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- Single,
full-time and part-time employees are
eligible to register one guest each
calendar year for space available travel
on Mainline and Express flights.
Single, divorced or widowed status
employees only eligible to participate.
- Travel is
at same rates as employees but is taxable
via imputed income on employee’s
paycheck. No proof of
relationship necessary. Registered
Guest must be 18 years of age or older and
present government-issued photo ID or
Birth Certificate to enroll.
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Committed
Partner (HP) / Domestic Partner (US)
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- Name
change to Domestic Partner program.
Available to authorized domestic
partners. Approved domestic partner
application must be on file with the
Employee Benefits department.
- Travel is
at same rates as employees but is taxable
via imputed income on employee’s
paycheck.
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Leave
of Absence Travel
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- All
leaves of absence must be authorized and
recorded in the HR Records system.
- Military
- unlimited travel at no cost without
any expiration for employee and
eligible family members while on
active duty.
- Medical
– unlimited passes for the purpose
of obtaining medical treatment only
(includes travel by accompanying
family members.) Two
vacation/personal passes which may be
used anytime during the leave by the
employee or eligible family members.
- FMLA
– unlimited passes for the purpose
of obtaining medical treatment only
(includes travel by accompanying
family members.) Two
vacation/personal passes which may be
used anytime during the leave by the
employee or eligible family members.
- Personal
– unlimited passes for the purposes
of obtaining medical treatment
only. No personal passes
allowed.
- ED20
privilege, Registered Guest travel,
(within the above limits) and eligibility
to receive and use guest passes during all
leaves.
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Emergency
Travel
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- Employees
and eligible family members receive
positive space travel for death or
critical illness of immediate family
member on-line. Travel must be
within 48 hours of emergency.
Immediate family members include:
- Employee
- Spouse/partner
- Children
of employee/spouse/partner
- Parents
and step-parents of
employee/spouse/partner
- Brother
or sister of employee/spouse/partner
- Children-in-law
of employee/spouse/partner
- Grandparents
of employee/spouse/partner
- Grandchildren
of employee/spouse/partner
- Retirees
are not eligible for positive space
emergency travel. They receive SA1
priority.
- In the
event of the impending death or death of
employee, additional family members are
authorized to travel positive space,
including siblings, parents-in-law, adult
non-dependent children and
grandparents-in-law.
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Travel
by Surviving Spouse or Surviving Domestic
Partner
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- The
surviving spouse, domestic partner,
dependent children, non-dependent children
(to age 35) and parents of a deceased
employee receive unlimited on-line pass
travel for a period equaling 1 year for
each completed year of service by the
deceased employee, with a minimum of one
year and a maximum of 5 years.
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First
and Envoy Class Upgrades
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- $20 per
segment throughout system with the
exception of Europe and Hawaii
- $100 per
segment for Europe and Hawaii.
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Baggage
Claim Policy
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- Space
available pass travelers are not
compensated for lost or damaged
baggage. Bags will be traced.
- Company
business travelers are compensated for
lost and damaged bags limited to $2,800
max per ticketed passenger unless a higher
value is declared and paid for in advance.
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Children
in First or Envoy Class
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- Children
under the age of 12 are not eligible to
upgrade to the First Class or Envoy Class
cabins.
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Cabin
Pets
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- Cabin
pets allowed on a space available basis
free of charge. Current limits on
number of pets per cabin and size/health
of pets still apply.
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Cargo
Pets
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- Will not
be accommodated.
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Dress
Code
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- Casual in
Coach – shorts, jeans, t-shirts and
sneakers and sandals are permitted in good
taste.
- Business
Casual in First and Envoy Class – golf
shirts, khakis/chinos, dark-colored denim,
pantsuits, open-toed dress sandals.
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Excess
and Oversized Baggage, Sporting Equipment
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-
Employees,
family, registered guests and accompanied
guest pass travelers are allowed to check
excess and oversized baggage and sports
equipment for no additional charges.
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Unaccompanied
guest pass travelers are subject to
standard excess baggage policies and fees.
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Retiree
Travel
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--
Please review the updated Retiree Travel
Policy HERE
--
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Human
Remains Shipments
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- US will
ship free on a space available basis for
any US and US Express employees and their
eligible family members, including
registered guest.
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Dependent
Children Qualifications
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- Children
age 19 or over must be dependent,
unmarried full-time student and must
provide proof of full-time attendance each
semester to stay dependent.
- Children
become non-dependent once they no longer
attend school full-time or reach age 25,
whichever applies first.
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New
Hire Pass Travel Eligibility
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- Travel
privileges will begin upon completion of
30 days of service.
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Pass-termination
Travel
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- No travel
after voluntary separation with the
company (unless an eligible
retiree). No use of guest passes or
any pass travel privileges for employee or
any family member after termination of
employment.
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